Project Coordinator

Posted 3 years ago

Date Posted: October 1, 2021

Reports to: Director of Project Management

Area: Project Management

Classification:  Full-time Regular

Schedule: M-F

Benefits Eligible: Yes


Custom Designed Signs!

SignArt has the knowledge, equipment, and industry experience to continuously push the envelope in custom sign design. We work hard to take concepts and make them reality by taking advantage of ever-changing technology and staying at the forefront of the industry. Our work speaks for itself, we don’t cut corners to “get the job,” instead our fabricators take the time to comb through each job internally and externally for a finished product that will stand out for years, not months. That’s the SignArt difference.


The Project Coordinator (PC) will assist the Director of Project Management from the moment the job is assigned.  During that time, the PC is to assertively and consistently hold a number of internal and external resources and activities to a timeline, give feedback, and interact with all internal and external customers on a regular basis. 

The Project Coordinator (PC) will assist in managing the project to a successful outcome in terms of meeting deadlines, keeping costs within budget, getting paid for “out of scope” work and ensuring the products and services are acceptable to the customer. The PC may be required to supervise Assistant Project Coordinators (APCs) as directed by Director of Project Management (DPM).

The ideal candidate will have the following professional, personal qualities, and skills:

  • Honesty and Integrity
  • Excellent communications skills, both written and verbal
  • Strong negotiation skills
  • Ability to multi-task
  • Decision making under uncertainty
  • Self Starting
  • Problem Solving and critical thinking skill
  • Prioritization
  • Appropriate level of feedback to all stakeholders


  • Work under National Director of Project Management, execute project work plans, assist in revisions of plan as appropriate to meet changing needs and requirements
  • Provide and implement project plan
  • Provide project and site safety plan
  • Manage day to day aspects of a project and scope
  • Coordination of trades
  • Coordinate and facilitate meetings
  • Effectively apply SignArt methodology and enforces project quality and safety standards
  • Minimize our exposure and risk on projects
  • Ensure project documents are complete, current, and stored appropriately; organization skills
  • Any other work assigned
  • Provides timely feedback to all stakeholders
  • Implements delegation of tasks and follows up as needed
  • Permit and Zoning acquisition
  • Zoning Board of appeals application and presentations
  • Assume responsibility for meeting or exceeding budget expectations on assigned projects as well as projects for the Assistant Project Coordinators who report to him/her
  • Prepare work orders per check list for invoicing


As a strong candidate, you will demonstrate many of the following professional and personal qualities, skills, and characteristics:

  • Honesty and Integrity
  • Dependability
  • Excellent communications skills, both written and verbal
  • Strong negotiation skills
  • Ability to multi-task
  • Decision making under uncertainty
  • Self Starting
  • Problem Solving and critical thinking skill
  • Organization/Prioritization
  • Appropriate level of feedback to all stakeholders
  • Associate degree or equivalent amount of education and experience in project management.
  • 3-5 years’ experience within a similar setting.
  • Demonstrated project management skills at a high level in other organizations.
  • Ability to organize and pursue complex work, with great attention to detail in a timely and effective manner
  • Displays diplomacy and discretion.
  • Ability to handle multiple tasks simultaneously and to prioritize them effectively, while working independently in a fast-paced and changing environment.
  • Ability to work independently under general supervision and willingness to work as needed to accomplish tasks and meet deadlines.
  • Creative problem-solving skills exercised with sound judgment and ability to anticipate emergent issues and needs
  • Advise appropriately
  • Excellent interpersonal skills with a strong sense of tact and diplomacy.
  • Excellent communication skills with ability to relate comfortably with a diverse range of constituents (internal and external)
  • When requests are made for information by job constituents (fabricators, etc), understands and acts on the urgency of the request
  • If impossible to respond within a reasonable period of time, gives timely feedback

Desired Qualifications

  • Mechanically inclined
  • Construction background
  • Strong sense of commitment, responsibility, and desire to serve company, employees, and customers
  • Sound understanding of the organization, “culture”, and fundamental values of SignArt.
  • Understands, complies, and promotes SignArt policies, procedures and regulations

Helpful Qualifications

  • Previous Business to Business sales experience
  • Blueprint reading skills
  • Permitting Background


This is a full-time position based in Kalamazoo, MI. SignArt offers a competitive benefits package, including medical, dental, vision plans, company paid life insurance; Paid holidays and vacation time; and 401k with 50% company match up to 6% of employee contribution. Bonuses are based on productivity, performance, management’s perception of attitude, cooperation, and are paid once or twice a year.

Salary will be determined by the amount of characteristics demonstrated within the dynamics of the interview.  


Please submit your resume and a cover letter to Chris Fischer, Human Resources Administrator at  No phone calls or agencies please. Due to the volume of resumes received, we are unable to respond to all applicants. Only those selected for further consideration will be asked to fill out and return the standard SignArt, Inc. employment application.


SignArt is an equal opportunity employer and will consider all candidates for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

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